Karl Bubenhofer AG
Colores Handels AG
Ebuggo AG
Pension Fund of Karl Bubenhofer AG
Welfare Foundation of Karl Bubenhofer AG

1. General Note
2. Who is the Data Controller?
3. What Data Do We Collect?
4. For What Purposes Do We Process Data?
5. Disclosure and Sharing of Data with Third Parties
6. Data Retention Period
7. Protection, Processing, and Use of Personal Data
8. What Rights Do You Have?
9. Competent Data Protection Authority
10. Changes

As part of its business activities, the Pension Fund of Karl Bubenhofer AG (hereinafter referred to as "the Foundation") collects and processes information about natural and legal persons ("Personal Data"), including information about our current, former, and future customers ("You"). The Foundation takes data protection seriously and processes personal data in accordance with the principles of the Swiss Data Protection Act (DSG).

This Privacy Policy describes how the Foundation collects and uses the personal data you provide to us. It also describes the rights available to you regarding the use of your personal data.

If you have any questions or comments about the management of your personal data, please contact our Data Protection Advisor.

For general questions about data protection and the processing of your data, please contact:

Thomas Thym
Karl Bubenhofer AG
Hirschenstrasse 26
9200 Gossau
privacy@kabe-farben.ch

We process personal data that we receive from our customers in the context of our business relationship.

Relevant personal data includes, among others:

• Identification data (e.g., name, date of birth, title, AHV number)
• Contact information (e.g., home address, email, phone number)
• Financial information (e.g., payment details, tax information)
• Data related to the pension relationship (e.g., salary, employment status, information about balances, contributions, benefits)
• Performance information from other social insurance (e.g., disability, accident, and sickness daily benefits insurance)
• Particularly sensitive personal data (e.g., health data according to Art. 5 DSG
• Privacy information (e.g., marital status)
• Technical data (e.g. IP and MAC addresses, access logs, system information; see also Internet privacy policy)

Our data processing operations may in particular concern the following categories of persons, insofar as we process personal data in the process::

• Customers, suppliers,
• Customers in our shops and online shops;
• People who use our services or who come into contact with our offers;
• Users of our online services and apps;
• Visitors to our websites;
• Visitors to our premises;
• People who write to us or otherwise contact us;
• Recipients of information and marketing communications;
• Contacts of our suppliers, customers and other business partners, organisations and authorities;
• Job applicants.

The personal data processed by the Foundation comes from the following sources:

• from employees, interested parties, customers, suppliers (e.g. within the framework of the contractual relationship or its initiation)
• From the Foundation itself (e.g., information generated in the context of the pension relationship)
• From third parties (e.g., brokers, court communications, social insurance or other pension institutions)

When you contact us (e.g., via a contact form, email, or telephone calls), we store your information to process the request in case of follow-up questions, for quality assurance purposes, or for other purposes described in this policy.

We store and use this personal data only if it is legally permissible. For special cases, we require separate consent from you. Unless specifically stated, we store personal data only for as long as is necessary and permissible to fulfill the purposes pursued.

The Foundation processes the personal data listed above for the following purposes:

• To initiate insurance and pension business
• To carry out and administer insurance and pension business, especially for the assessment of benefit claims, calculation, and payment of old-age, disability, and survivor's pensions
• For the settlement of benefits with third parties, especially social insurance (e.g., benefit coordination)
• To implement regulatory requirements concerning the insurance relationship (e.g., calculation and certification of retirement assets)
• For statistical purposes (e.g., insurance technical expert opinions, obligation evaluations, tenders)
• To ensure compliance with and fulfillment of legal provisions

Personal data may be disclosed to the following recipients:

• To other Group companies if this is necessary or helpful for the business activity.
• Authorised representatives (e.g. medical officers, lawyers, survivors)
• Social security and pension funds (e.g. ALK, FAK, accident insurance, pension fund)
• IT and other service providers (e.g. banks, cloud services, forwarding companies, credit rating and collection services, marketing services, personnel services, consulting and support companies, backups or hosting on the systems of other KABE organisations)

The KABE organisation may also disclose your data to authorities or public bodies (e.g. social security, tax authorities, debt collection offices, courts, etc.) if this:

• complies with applicable law, regulations, court orders or official requirements;
• complies with any requirements of regulatory or other authorities or guidelines issued by them.

Data will only be disclosed if the disclosure or request for disclosure is made in accordance with the requirements of the KABE organisation.

We process and store personal data mostly in Switzerland and the European Economic Area (EEA/EU). However, in certain cases, we may disclose personal data to service providers and other recipients located or processing personal data outside this area. These countries may not have laws that protect your personal data to the same extent as in Switzerland or the EEA. If we transfer your personal data to such a country, we will ensure that your personal data is adequately protected.

The Foundation processes and stores personal data for as long as necessary to fulfill contractual and legal obligations. The statutory retention period is usually ten years after the end of the obligation to provide benefits or the payment of the exit benefit, with the possibility of longer periods in individual cases.

If personal data is no longer necessary for the fulfillment of contractual or legal obligations, it will be regularly deleted, to the extent technically possible, unless further processing of the data is required for overriding interests of the Foundation. For more detailed information on retention periods, please contact our Data Protection Advisor.

The obligation to delete does not apply if this data is needed to assert or defend our own rights and claims; in this case, the Foundation is entitled to retain copies of this data to the extent necessary to assert or defend our rights and claims, while maintaining all security rules and principles of lawful data processing.

We limit access to your personal data to employees, agents, and other parties who need to know this data to provide you with services and benefits. When protecting your personal data, we take appropriate technical and organizational security measures. To this end, we use firewalls, personal passwords, as well as encryption and authentication technologies. The use and disclosure of your data is done exclusively in accordance with this Privacy Policy, except in cases where we have your consent or where disclosure is legally permitted.

You have the right to:

• Request information
• Request corrections
• Request deletion
• Request limitation of processing
• Object to processing
• Request data portability

of data collected about you. To exercise these rights, please contact our Data Protection Advisor (privacy@kabe-farben.ch).

You have the right to file a complaint with a supervisory authority at any time. The Swiss Federal Data Protection and Public Information Commissioner (EDÖB) is the data protection and freedom of information commissioner for Switzerland, with its headquarters in Bern.

We may change this Privacy Policy at any time without prior notice. The current version published on our website prevails.

Date: 01.09.2023

1. An overview of data protection
2. General information and mandatory informationn
3. Data collection on our website
4. Analytics and advertising
5. Plugins and tools

This data security policy and its application are subject to Swiss law and shall be construed and enforced accordingly. The provisions respect new legal regulations as set out in the EU General Data Protection Regulations (GDPR 2016/679).

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.


Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.


How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.


What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.


What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.


Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

You can object to this analysis. We will inform you below about how to exercise your options in this regard.

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.


Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

KARL BUBENHOFER AG
Hirschenstrasse 26
CH-9200 Gossau
Telefon: +41 71 387 41 41
E-Mail: info(at)kabe-farben(dot)ch

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).


Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.


Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of Switzerland in which our company is headquartered.


Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.


SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.


Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.


Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.


Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.


IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.


Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.


Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.


Demographic data collection by Google Analytics

This website uses Google Analytics' demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section "Refusal of data collection".


Google AdWords and Google Conversion Tracking

This website uses Google AdWords. AdWords is an online advertising program from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, United States ("Google").

As part of Google AdWords, we use so-called conversion tracking. When you click on an ad served by Google, a conversion tracking cookie is set. Cookies are small text files that your internet browser stores on your computer. These cookies expire after 30 days and are not used for personal identification of the user. Should the user visit certain pages of the website and the cookie has not yet expired, Google and the website can tell that the user clicked on the ad and proceeded to that page.

Each Google AdWords advertiser has a different cookie. Thus, cookies cannot be tracked using the website of an AdWords advertiser. The information obtained using the conversion cookie is used to create conversion statistics for the AdWords advertisers who have opted for conversion tracking. Customers are told the total number of users who clicked on their ad and were redirected to a conversion tracking tag page. However, advertisers do not obtain any information that can be used to personally identify users. If you do not want to participate in tracking, you can opt-out of this by easily disabling the Google Conversion Tracking cookie by changing your browser settings. In doing so, you will not be included in the conversion tracking statistics.

Conversion cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

For more information about Google AdWords and Google Conversion Tracking, see the Google Privacy Policy: https://www.google.de/policies/privacy/.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.

If you're logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.


Google Maps

This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/.